Last updated: February 2, 2024
The Wildlife Society, Inc. (“TWS” “we” “us” or “our”) is committed to protecting and respecting your privacy. The policies below are applicable to our network of websites, including wildlife.org and twsconference.org (including any versions optimized for viewing on a mobile or tablet device); all email newsletters published or distributed by TWS; all apps published by TWS; and all other interactive features, services and communications provided by TWS (“Sites”), however accessed and/or used that are operated by us, made available by us, or produced and maintained by TWS.
Data Protection Officer
Should you have any comments, complaints or questions concerning this policy or our use of your personal information please contact TWS’s Data Protection Officer.
Director of Operations
25 Century Blvd, Suite 505,
Nashville, TN 37214
Collection of Information
TWS has a firm commitment to internet privacy. You can visit most portions of our Sites without telling us who you are and without revealing any personal information to us. Specific pages may request personal information that you can voluntary provide if you are interested in using them.
TWS may collect personal and non-personal information from you.
TWS may collect and store in our database personally identifiable information that you may voluntarily provide to complete transactions you request, deliver benefits and services, provide TWS communications and customer service to you, and to facilitate your receipt of the benefits of memberships in our affiliated Sections, Chapters, and Working Groups that you choose to join.
Personal information is information you may voluntarily supply to us that can individually identify you. This may include:
- Contact details, such as your name, email address, postal address, and telephone number;
- Diversity details, such as your ethnicity, gender, and birth year.
- Employment details, such as your employer, position, and professional status;
- Educational, personal and professional interests;
- Details necessary to administer our certification and professional development programs, such as your educational and professional history (including transcripts and course descriptions);
- Usernames and passwords to access our Sites;
- Payment and billing information, such as a credit or debit card number;
- Comments, feedback, posts and other content you provide to TWS (through our Sites, email, or written communication);
- Communication preferences;
- Purchase history
Non-personal information we automatically collect includes:
- Location-aware services, the physical location of your device in order to provide you with more relevant content for your location;
- Communications with other users of TWS’s services, including the TWS Network Online Member Directory to ensure that users are not using such services to “spam” other members with unwanted communications
- Internet Protocol (“IP”) addresses used to connect your computer to the Internet;
HubSpot and GetResponse Services
We also use HubSpot and GetResponse services which requires sharing email address information you voluntarily provide so that we can deliver TWS emails and newsletter campaigns, including the weekly eWildlifer that is a TWS member benefit. Through HubSpot and GetResponse we can track email delivery rates. We also use HubSpot and GetResponse tracking codes, tracking pixels, or Google Analytics to review click through data that helps us determine which content and advertising is most valuable to our users. This information may be aggregated and/or associated with your other personal information. You can learn about HubSpot’s practices by going to https://legal.hubspot.com/privacy-policy. You can learn about GetResponses’ practices by going to https://www.getresponse.com/legal/privacy.html.
Collection of Personal Information from or Through Social Media Sites
When you interact with any TWS property page or account on a social media platform, such as Facebook, Twitter, Instagram, or LinkedIn, we may collect the personal information that you make available to us on that page or account including your account ID or “handle.” However, we will comply with the privacy policies of the corresponding social media platform and we will only collect and store such personal information that we are permitted to collect by these social media platforms.
Personal Information Collected from Children
TWS does not knowingly attempt to solicit or receive information from children. If you are age 16 or under, then you must first seek the consent of your parent or guardian prior to submitting any personal information to TWS. If you are age 13 or under, you may not submit personal information to us. If TWS learns we have inadvertently collected personal information from a child age 16 or under without parental consent—or any child age 13 or under regardless of consent—we will delete that information promptly.
Information We Receive from Other Sources
TWS may receive information about you if you use any of the websites we operate or the other services we provide. We also work closely with third parties (including, for example, business partners and sub-contractors in technical, payment and delivery services, advertising networks, analytics providers, and search information providers) from whom TWS may receive information about you in support of completing transactions you initiated through interaction with our Sites, verbal, or written interaction.
Use of Your Information
TWS uses your personal information in the performance of any contract we enter into with you, to comply with legal obligations, or where TWS has a legitimate business interest in using your information to enhance the services and products we provide. Legitimate business purposes include but are not limited to one or all of the following:
- Processing financial transactions related to TWS membership, membership in a TWS affiliated Section, Chapter, Working Group, TWS conference registration, professional certification fees, and the purchase of other products and services;
- Providing direct marketing and assessing the effectiveness of promotions and advertising; modifying, improving or personalizing our services, products and communications; detecting fraud; investigating suspicious activity and otherwise keeping our site safe and secure; and conducting data analytics.
In addition, we may use your information in the following ways (after obtaining your consent, if required):
- To provide you with information about products and services that you request from us;
- To send you periodic mailings from TWS;
- To maintain and verify your membership status;
- To maintain and verify your certification status;
- To provide you with information about other products, events and services we offer that are either (i) similar to those you have already purchased or inquired about, or (ii) entirely new products, events and services;
- For internal business and research purposes to help enhance, evaluate, develop, and create TWS Sites (including usage statistics, such as “page views” on TWS’s websites and the products therein), products, and services;
- To notify you about changes or updates to our websites, products, or services;
- To administer our services and for internal operations, including troubleshooting, data analysis, testing, statistical, and survey purposes;
- To allow you to participate in interactive features of our service; and
- For any other purpose that we may notify you of from time to time.
Personal information will not be kept longer than is necessary for the purpose for which it was collected. This means that, unless information must be retained for legal or archival purposes, personal information will be securely destroyed, put beyond use or erased from TWS’s systems when it is no longer required or, where applicable, following a request from you to destroy or erase your personal information.
Disclosure and Sharing of Your Information
TWS will not disclose to or share your personal information with any unaffiliated third party except as follows:
- Where necessary in connection with services provided by third parties (i) who provide us with a wide range of office, administrative, information technology, production, payment, or business management services, and (ii) who are required to comply with this policy;
- Where you voluntarily provide information in response to an advertisement from a third party;
- Where TWS receives an inquiry regarding the certification status of an individual and such disclosure is limited to (i) whether the individual has ever been certified by TWS, the date of certification, and, if not currently certified, the date on which certification lapsed; (ii) the highest level of certification achieved; (iii) the requirements for obtaining certification; and (iv) the renewal date of the individual’s current certification;
- Where TWS is required to disclose personal information in response to lawful requests by public authorities and government agencies, including to meet national security or law enforcement requirements; to comply with a subpoena or other legal process; when we believe in good faith that disclosure is necessary to protect our rights, or to protect the rights, property or safety of our services, users or others; and to investigate fraud; and
- Where all or substantially all of the business or assets of TWS relating to our services are sold, assigned, or transferred to another entity.
TWS may disclose navigational, transactional, and demographic information in the form of anonymous, aggregate usage statistics and demographics information that does not reveal your identity or personal information to third parties for purposes such as attracting new business relationships such as advertisers, sponsors and exhibitors that provide financial support that helps fund TWS members’ programs and services. This information may also be shared with TWS’ board of directors (“Council”) and others as helpful to develop strategies that increase TWS membership growth, engagement, and/or satisfaction.
Cross Border Transfers
TWS may transfer your personal information outside of your country of residence for the following reasons:
- In order to process your transactions, we may store your personal information on our servers and those servers may reside outside the country where you live. TWS servers and offices are located in the United States. However, some of our third-party vendors who are engaged contractually to process your transactions may have servers located in other countries. Such processing may include, among other things, the fulfillment of your order, the processing of your payment details and the provision of support services.
- In order to satisfy global reporting requirements, TWS may be required to provide your personal information to TWS affiliates in other countries. For example, if you are TWS member residing in Canada, we would share any information required by the Canadian government as requested.
Security – Protecting your Information
We understand that no matter how we collect your information, we have a responsibility to protect it. We take that responsibility seriously. We build security into our website features and donation processing from the ground up to help protect data from unauthorized access, disclosure, alteration, and/or destruction.
This includes appropriate physical, technical, and administrative safeguards to protect your data. Access to your personal data will be restricted to only those who need to know that information to perform required job functions and service delivery. In addition, we train our employees about the importance of maintaining the confidentiality and security of your information.
We’re always looking for threats and take reasonable steps to respond to those threats, protecting the information users share with us. Of course, no method of internet transmission or data storage can provide guaranteed protection to your information. If anything should ever happen to your information, we’ll let you know as soon as we can and try our best to correct the situation.
The Wildlife Society is based in the United States and the information we collect is governed primarily by U.S. law. Where we are subject to the privacy laws of other countries, we comply with those requirements. If you access or use our services or provide information to us, your information will be processed and stored in the United States, where you may not have the same rights and protections as you do under your local law.
Our websites have security measures in place to protect the loss, misuse, and alteration of the information under our control. The security measures used on this site include, but are not limited to, industry-standard Secure Socket Layer (SSL) technology, firewalls, and internal policies to maintain the security of stored data. While we follow generally accepted industry standards to protect the personal information submitted to us, no method of transmission over the Internet, or method of electronic storage, is 100 percent secure.
Therefore, while we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.
Disclosure in Chat Rooms or Forums
You should be aware that identifiable personal information, such as your name or e-mail address, that you voluntarily disclose and that is accessible to other users (e.g. on social media, forums, bulletin boards or in chat areas) could be collected and disclosed by others. TWS cannot take any responsibility for such collection and disclosure.
TWS follows the standards outlined in the European Union’s General Data Protection Regulation.
You have the right to make a written request to be informed whether or not we hold or process any of your personal information (by emailing email@example.com). In your written request, you may:
- Request that we provide you with details of your personal information that we process, the purpose for which it is processed, the recipients of such information, the existence of any automated decision making involving your personal information, and what transfer safeguards we have in place;
- Request that we rectify any errors in your personal information;
- Request that we delete your personal information if our continued processing of such information is not justified;
- Request that we transfer your personal information to a third party;
- Object to automated decision-making and profiling based on legitimate interests or the performance of a task in the public interest (in which event the processing will cease except where there are compelling legitimate grounds, such as when the processing is necessary for the performance of a contract between us);
- Object to direct marketing from us and to unsubscribe by using the links provided in those communication; and
- Object to processing for purposes of scientific, historical research and statistics.
Where applicable under your local laws, we will not use your personal information for marketing purposes, nor disclose your information to any third parties, unless we have your prior consent, which we will seek before collecting your personal information. You can exercise your right to prevent such processing by checking certain boxes on the consent forms we use when collecting your personal information. If at any point you wish to review or change your preferences, you can use the “opt-out” or unsubscribe mechanism or other means provided within the communications that you receive from us or by sending an email to firstname.lastname@example.org. Note that you may still receive transactional communications from TWS.